About M&E

About Directorate of Monitoring and Evaluation

Monitoring is one of the most important tools. It is not only a mean for providing information but also for achieving effective management control.Accurate and timely monitoring of projects indicate the amount of allocated funds which have actually been spent on activities in the field vis-à-vis physical progress achieved against the expenditure. It is essential to quickly report the implementation status, identify bottlenecks and recommend course correction.The M&E Directorate will be an independent body of the FATA Secretariat who will report in accordance with the chart provided below.

diagram

 

The main objectives of the Directorate would be the improvement in programs through periodic monitoring. The Directorate will collect sufficient, relevant and correct information. The Directorate will adopt the following mechanism for monitoring:

  • Director General of the Directorate along with relevant staff will be stationed in Peshawar.
  • The four Directors will deal with the following sectors:->
    1. Social / Mineral Sectors
    2. Green Sector.
    3. Infrastructure Sector.
    4. Donor Funded Projects



diagram2


Apart from above, the monitoring of projects related to the remaining sectors of the development program will be distributed according to the relevant expertise of the directors.

Criteria for Selection of Schemes for Monitoring

  • Unbiased / Random Selection
  • High cost
  • W/ Substantial Physical & Financial Progress
  • Reported bottlenecks
  • Delays due to thin allocations
  • Delays due to other reasons
  • Disputes
  • Schemes referred by FDWP (ongoing under revision)

Areas for Monitoring

  • PSDP
  • ADP, FATA
  • Donors Assisted Projects
    1. Grants /Aids
    2. Loans
  • People Works Programme
  • Any Development Intervention in FATA

Monitoring Visits

  • Director of the Sector will fix date of the visit of the Monitoring Team to an Agency/FR in consultation with Director General (M&E) and concerned Political Agent/DCO and will process the same for approval as per the SOP’s.
  • Agency Planning Directorate of the concerned Agency (in case of Agencies) will coordinate the whole process of the visit and ensure that all the heads of line departments in Agency are made available during the visit of the Monitoring Team. The Planning Directorate will also ensure that dedicated technical staff is attached with the Monitoring Team (Deputy Directors) to work with them during the visit of the Agency.
  • On return from the visit, the monitoring team will compile its report showing detailed scrutiny, comments and recommendations will be submitted to its concerned Director for onward submission to the Director General.
  • Director General will, in turn, submit the report to FATA Secretariat with his recommendations. Also one advance copy of report is submitted to the Governor Khyber Pakhtunkhwa.
  • For the follow up of the reports following committees are formed.


P&DD Review Committee

  • Secretary (P&DD)    Chairman
  • Chief Economist P&DD    Members
  • Director General of M&E    Member
  • Concerned Directorates    Member

Steering Committee

  • Additional Chief Secretary FATA    Chairman
  • Secretary A&C FATA    Member
  • Secretary Finance FATA    Member
  • Secretary (P&DD) FATA    Member
  • Secretary L&O FATA    Member
  • Chief Economist P&DD    Member
  • Director General of M&E    Member
  • Concerned Directorates    Member


Process

process


  • The concerned Political Agent and head of line departments will also be invited in the said meeting to be chaired by ACS FATA.
  • he concerned department will be given a specific period to rectify the deficiencies/ observations.
  • The concerned department will send an implementation report to M&E. After receipt of implementation report from all the departments, the said Monitoring Team will confirm the removal of deficiencies/errors during its second visit of the said agency and will again send report on same pattern about the implementation of the recommendations. As a result, the monitoring of welfare project will become more effective. This will create an enabling environment for timely decision making and more effective utilization of resources on facilities like health, education, drinking water and other infrastructure.

Role of M&E

  • Monitoring of all sectorial ongoing ADP, Non-ADP and donor funded schemes in FATA
  • Monitoring of Service Delivery (Performance Monitoring)
  • Specific visits as directed by higher authorities
  • Conducting quarterly, six monthly and yearly progress reviews
  • Compilation and circulation of M&E reports
  • Assisting P&DD in scrutiny of PC-I’s & escalation process
  • Conducting inquiries referred by FATA Secretariat, Governor Secretariat and NAB.
  • Generation of annual report.

Out of 1128 schemes 363 are from existing services delivery units and rest 765 are the ongoing projects.

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